Chart of Accounts Explanation and user guide for Foodics Accounting

Chart of Accounts

The Chart of Accounts in the system is compliant with international standards (IAS 1).

It includes five main account types:

• Assets
• Liabilities
• Equity
• Expenses
• Revenue

Note: You can use the default chart of accounts provided by the system.

View the Number of Accounts in Each Section

1. From the Accounts menu → Select Chart of Accounts → Click on View Account Count

   

Note:
You can use the default chart of accounts, and the system allows you to:

• Edit the account name, code, and type
  • Changing the account code will directly affect the Chart of Accounts.
  • Changing the account type will impact the Chart of Accounts and reports.

Account Code Sequence (if using the default chart):

To Add a New Account

• Go to Accounts > Chart of Accounts > Add Account
• Specify the Account Type, Code, Name, and Tax settings

Modifying Account Details

You can modify:

• Account name
• Code
• Type

Caution:

• Editing the account code affects the Chart of Accounts directly.
• Editing the account type affects both the Chart of Accounts and financial reports.

Deleting an Account

• Deleted accounts are moved to the Archived list in the Chart of Accounts.

To Add a New Bank Account

1. In the Chart of Accounts → Click Add Bank Account

2. 

3. Fill in all account details:
   • Bank account name
   • Account type
   • Code
   • Bank account number

After adding and saving banks and payment methods, they will be visible under Bank Accounts.

Import a Chart of Accounts

1. From the Accounts section → Click on Import

   

2. Select Excel, fill in the required data in the template, then re-upload the file → Click Upload

A confirmation message will appear: “File uploaded successfully.”

Accounts That Cannot Be Deleted or Modified

The following accounts are linked to POS and inventory operations and cannot be deleted or edited:

Note:
All payment methods are automatically synced as bank accounts.