Managing Bank Accounts in Foodics Accounting

Bank accounts in the system are created to include:

• Bank accounts
• Payment methods (e.g., card or cash)
• Delivery apps
• Petty cash/advances

Each bank account entry displays the following:

• Account name
• Account number
• Currency
• Balance from the bank statement
• Book balance in Foodics Accounting
• Number of unmatched transactions in the bank statement
• Number of recorded entries not yet matched

From the Bank Accounts Section, You Can View:

• Bank Statement Balance

• Book Balance in Foodics Accounting

How to Upload a Bank Statement:

1. Go to Bank Accounts > Select the Account > Bank Statement

1. Download the Excel template, fill in the required data
2. Upload the completed file
3. Click Import

Bank Reconciliation:

After uploading the bank statement, perform reconciliation:

1. Go to Bank Accounts > Select the Account > Bank Statement Reconciliation

1. Review each row from the bank statement
2. Match transactions in Foodics Accounting:

Matching

• If a transaction exists in both the bank statement and Foodics Accounting, it will appear under Matching
• Click Confirm to reconcile

Adding a New Entry

• If the transaction is missing from Foodics Accounting:
  • Create it as a Payment Voucher (outgoing) or Receipt Voucher (incoming)
  • Specify the contact
  • Add account
  • (Optional) Add a reference
  • Choose tax rate: sales tax, purchase tax, or zero tax
  • (Optional) Choose branch

Bank & Cash Transfer

• If the transaction is an internal transfer:
  • Select the destination bank
  • Add reference
  • (Optional) Choose the branch
  • Add a note for clarification

Search & Match

• If the transaction exists as a Sales Invoice or Purchase Invoice in Foodics Accounting:
  • It will appear as an option
  • Click Add to reconcile

Adding a New Transaction Manually (if not recorded):

• Click New Transaction
• Choose what to add depending on the nature of the amount:

If the transaction is Incoming:

• Choose from:
  • Sales Invoice
  • Receipt Voucher
  • Bank Transfer

If the transaction is Outgoing:

• Choose from:
  • Purchase Invoice
  • Payment Voucher
  • Bank Transfer

This ensures full reconciliation between your bank statement and your accounting records in Foodics Accounting.