How to manage Pay Run in Foodics Accounting

How to Create a Pay Run

1. Go to:
   Main Menu > HR > Pay Runs > New Pay Run
   Choose Unscheduled Pay Run to set a specific run date, then click Complete Pay Run.
2. The payroll run will be created as a draft.

How to Edit a Pay Run

1. If there are deductions, salary increases, allowances, or overtime hours, click on the employee's name.
2. Then click on Options > Edit.
   The system will allow you to update the payroll details for that employee.

   

3. At the bottom of the page, you can add the number of paid leave days by clicking on Paid Leave.
4. Click Save to apply updates, which will reflect in the Payslips section under Purchases.

Note: Once the payroll run is approved, it will receive a sequential number in the payslips and affect the accounts accordingly.

How to Pay a Pay Run

1. Select the payroll run you wish to pay, then click on Bulk Payment.

   

Note:

• You can pay all employees through a single payment to one bank account.
• You can also split the payroll payment across multiple bank accounts.

2. Select the payment date and the bank account to be used for payment, then click Confirm.

   

3. The payroll run status will change to Paid.

Alternative Method to Pay a Pay Run

1. You can also make payments via:
   Accounts > Purchases > Payslips

   

2. Open the payslip for each employee and click Process Payment.
3. Enter the amount, payment date, and payment method, then click Add Payment.